Inventory Manager

Position summary

The Inventory Manager is responsible for the seamless flow of materials and equipment that power world-class productions. From planning and procurement to logistics and leadership, this role ensures our inventory systems are proactive, precise, and primed for every show.

Inventory Strategy & Procurement

• Develop and lead inventory strategies aligned with event timelines and client requirements.
• Forecast needs using historical data, project specs, and input from cross-functional teams.
• Source and purchase inventory items, negotiating terms with vendors to ensure value and reliability.
• Cultivate long-term vendor relationships to secure timely, quality inventory deliveries.

Inventory Management & Optimization

• Maintain an accurate, up-to-date inventory management system.
• Monitor stock levels and movement to avoid shortages or overages.
• Conduct regular cycle counts and full inventory audits with accurate reconciliation.
• Implement organized storage solutions that maximize space and efficiency.
• Ensure quality control procedures protect inventory condition and performance.

Logistics & Distribution

• Partner with operations teams to coordinate dispatch and return of inventory to/from event sites.
• Manage delivery timelines, transportation logistics, and rental tracking.
• Support the warehouse team in optimizing movement, staging, and storage of items.

Team Leadership & Training

• Provide hands-on training, mentoring, and constructive feedback.
• Maintain a positive, solutions-oriented team culture rooted in mutual respect.
• Host regular team huddles to share updates, address challenges, and foster collaboration.

Reporting & Analysis

• Deliver timely reports on inventory levels, turnover, usage, and costs.
• Use inventory data to forecast demand, reduce waste, and support purchasing decisions.
• Work with finance to ensure accurate valuation and cost tracking.
• Continuously identify areas for operational improvement and cost savings.
• Perform other duties as assigned.

Required Skills

• Proficiency with inventory management software (e.g., Asset Panda, NetSuite, etc.).
• Strong analytical, planning, and organizational skills.
• Clear communicator and effective collaborator.
• Team-oriented leadership style with a positive, proactive mindset.
• Ability to manage multiple priorities in a fast-paced, dynamic environment.
• Strong leadership and team management abilities.

Physical Requirements

• Ability to stand, walk, and perform physical tasks for extended periods.
• Ability to lift, carry, push, and pull up to 50 lbs regularly.
• Comfortable working in a warehouse environment with varying temperatures.
• Frequent bending, stooping, and reaching to handle inventory.

Qualifications & Experience

• A high school diploma or equivalent is required.
• 3+ years in inventory or warehouse management, ideally within events, logistics, or hospitality.
• Familiarity with event infrastructure and equipment is a strong plus.